Humans are visual creatures. Study after study has proven that we’re better visual learners and that there are certain diagrams to Boost Productivity. And that’s why the various types of graphs and charts came to be – to help people learn better, improve their focus and boost productivity in the workplace. There are many apps to help you create diagrams. In this article, we’ll look at seven types of charts. We’ll even tell you when and how to use them. So let’s not waste any more time and get right to it!
Diagrams to Boost Productivity
Following are some best tools to boost your productivity:
A Gantt chart is one of the most common graphs used in business. To be more exact, project managers use it to showcase tasks and activities and for easy managing processes. You have two bars – one with a chart of activities and one with the time scale. Read this article to know about board portals.
To put it plainly, a Gantt chart shows you what tasks you have to do and when. This graph is especially useful for project managers as it helps them keep track of everything. Depending on how detailed it is, it can also show the progress of each task and what resources are currently being used.
An online flowchart tool is mainly used to visualize systems or processes. It’s a visual tool that helps your team better understand how a certain algorithm should work. A flowchart uses a variety of shapes (rectangles, diamonds, circles, ovals) and colors to illustrate the various steps in a process.
Flowcharts are great tools for both managers and employees, as they help get everyone on the same page. When creating a flowchart, you will use arrows to show how each step flows into each other. In this way, everyone can better visualize and analyze the sequence of a system or project.
Mind maps are incredibly useful. They help you organize information around a main idea or concept. For example, you can map out a new marketing strategy or a process in your workflow. It’s a great tool to use when you need to get the point across without too many useless details.
Building a mind map is easy enough. You start with a large shape representing the main topic or idea in the center. Then, use lines and arrows to move to the next steps or ideas related to the central one. Of course, you can use various shapes, colors, and even images to better explain your thoughts.
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Sometimes, a process might have to cross different departments. When that happens, a swimlane diagram is there to make the process easier. The items on this diagram are on horizontal or vertical rows. These rows are meant to represent the departments. Then, the shapes and arrows will trace the various stages involved in the project.
A swimlane is extremely useful as it shows how each process transitions to each department. On top of that, it will also show what steps in the process should be assigned to each group. As you can probably guess, a swimlane chart will improve both communication and collaboration between departments.
A Kanban board (also known as Scrumban) is a chart that helps with workflow visualization. This type of diagram is made of task cards and status columns. Each of these columns represents a specific task that needs to be done. Of course, these columns can be moved and rearranged to mirror the different stages of the project.
A Kanban board is an incredibly powerful tool if used right. It’s extremely flexible and customizable. It allows both you and your team to focus on what matters – getting stuff done. It helps everyone identify potential bottlenecks or checkpoints in the workflow faster and more efficiently.
A Pareto chart is a nice combination between a line graph and a bar chart. You will have a vertical axis that shows a unit of measure (frequency of occurrence, for example), with a right vertical axis that’s the total for that unit of measurement. Whatever variables you’re measuring are then set on the horizontal axis.
A Pareto chart is much easier to analyze because it has bar chart elements and a line graph. You will instantly see how much impact various solutions will have on multiple problems. You can also generate this graph from a spreadsheet.
Pie charts are incredibly popular because of their versatility and flexibility. Everyone knows them, and everyone loves them. A pie chart is round (hence the name) and breaks down a bigger project or idea into segments. You can use it whenever you need to break down a budget, task, or asset into logical categories. A pie chart will also help you better picture how much a job occupies your team’s time.
Project managers use pie charts to visualize the entire project while still split into smaller tasks or subcategories. They’re also very easy to share with your team – they’re user-friendly, and everyone knows what a pie chart is.
We’re sure that every one of these charts and diagrams will help boost your team’s productivity. When used correctly, they can be extremely powerful tools. They can help improve communication and collaboration between team members and different groups. So don’t be afraid to add at least one of these into your workflow.