For all those of you thinking that in a world of screens, whiteboards are on their way out, think again. Several services may have made that mistake a few years back, but now enough studies have confirmed that physically writing things down helps our brains function better than usual. Thus, knowing about the best online whiteboard tools is a must!

Be it expressing different thoughts creatively or the concept of ideal composition. There is an excellent reason why the brightest brains have stated that some of the best ideas they came up with happened while writing things down. Now that is no mere coincidence. Not only does doing that go a long way in the overall composition and expression of the idea at hand, but there is also the fact that more writing goes a long way in improving our memory.

Face it – there is genuinely something valuable about writing stuff down, and it’s good that the belief has lasted until we find ourselves at the very heart of the digital era. Since the shift from physical to digital spaces has occurred for most of our tasks, the best way would be to pair collaboration and visual thinking with the convenience of technology.

See Also: 8 Whiteboard Games For Seniors

Top 6 Online Whiteboard Software to Use Now!

Here are the best six online collaborative whiteboard tools of the year:


For those hesitant to take the full plunge into digital waters, you can be sure that this app is for you. This is primarily because it feels like a real whiteboard, and the best part is that it even includes several helpful collaboration features. 

limnuAdditionally, a built-in integration enables you to run a video meeting and use the chatbox to its most significant advantage. This Online Whiteboard software is as close to a realistic whiteboard experience as possible.

Visit: Limnu

IPEVO Annotator

This nifty tool lets you turn your laptop, desktop, or mobile device into a whiteboard. This is also because you have easy access to all your writing tools.

ipevo annotatorThe main strength of this Online Whiteboard tool option is that one can create sketches or writings on the go and encourage others to do the same. This starkly contrasts with a template-based tool, which is the central norm.

Visit: IPEVO Annotator


In this tool, any hurdles you might face while getting started are quickly forgotten when one takes a more solid look at the three toolbars on the whiteboard. On the right is a collaborative toolbar for voice calls, text chats, and board navigation

awwIf you are looking for access to board info, the toolbar on the top will suit you well, and the left sidebar has all sorts of shapes, texts, and writing tools for you to sink your teeth into. With all of this, the aspect of navigation is made a lot smoother than one would think.

Visit: AWW

InVision Freehand

Regarding exchanging design files within a team, this Online Whiteboard software is the one to beat. Here, you get the unique opportunity of syncing your sketch and Photoshop files, thus getting real-time feedback from the team. This is the most crucial aspect that you need to keep in mind. 

invision freehandFor those still wondering, shapes and colors are only a few clicks away. The only slight drawback is the lack of a group chat option, which is quite a small price in the long run.

Visit: InVision Freehand


There is no better option for creating multiple boards in a single session. One can even integrate with apps such as Zapier that help you automate your whiteboarding in various ways. Doing this will free up more of your time to think about applying more innovative ideas in whiteboarding. 

stormboardMost of all, a new world of opportunity can be utilized fully since every digital sticky note can house a whiteboard. This Online Whiteboard application can also be turned into a collaborative whiteboard that we can edit and view in real-time.

Visit: Stormboard


When involved in creating large complex drawings like storyboards, you will be hard-pressed to find a better option than Conceptboard. The video and audio aspects are in both the chat and content options.

conceptboardNot only does this Online Whiteboard tool let you create any number of selections on the whiteboard, but the overall interface and its navigation are pretty easy to use right from the beginning.

With these many options, the most obvious question that comes to mind is this: which app should I use? Now, this entirely depends on how whiteboard-centric your service is, whether you’ll be presenting whiteboards more formally or need them for their collaboration features. 

Visit: Conceptboard

Whiteboard Fox

Whiteboard Fox is one of the best free online whiteboards. To begin with, it does not require any complicated setup procedure. It is easygoing on your web browser and can be used on your iPads and Android. The grid canvas and essential drawing tools instantly allow you to begin your whiteboarding. The drawing and writing activities feel accurate, natural, and responsive.

whiteboard foxIt has an interactive design with added features of adding pictures to your whiteboard. If you are working in a team, this free tool helps you collaborate in two easy steps. You can create a link to share with your team members, and voila! All the planning on your whiteboard will be synced with that of your team members in real time. You can also have admin controls to make changes to the whiteboard. If you’re a startup looking for an easy and inexpensive tool for collaboration and project planning, Whiteboard Fox is for you. 

Visit: Whiteboard Fox


Miro is one of the most popular online whiteboarding tools in 2023. The popularity comes from its expansive list of templates. These range from UX design to customer mapping. All this is just on top of the basic whiteboarding functionality. You can get started with the standard whiteboard too. It’s a straightforward tool that provides easy navigation throughout. The best part is that there are no limitations to the use of these templates. You can use the different shapes, text types, and sticky notes as an add-on to your plain old whiteboard. 

miro whiteboardMiro makes it possible for you to screen share and conduct video conferences. The interface enables easy interaction with your team members through which you can assign tasks. The frames in Miro take organization during whiteboarding to a whole new level. Ideation can be challenging, and Miro is your one-stop solution for all the brainstorming.

Visit: Miro


Are you looking for a good whiteboarding tool for team meetings? A mural is an apt tool for you with its unlimited canvas for whiteboarding. The mural is accessible throughout Web, Windows, Mac, and Android. Using whiteboarding with mural is usually at the core of a collaborative process as it hosts multiple board areas. These whiteboard areas are rearrangeable and resizable at your convenience

mural whiteboardYou can structure your whiteboards by making use of the pre-built grids. Otherwise, you could go for a traditional whiteboard or a template. The templates include sketch pads, design canvases, operation dashboards, and 100 others. You can make notes, collect ideas and further visualize them through flowcharts, wireframes, and more.

Visit: Mural


What are the benefits of using an online whiteboard?

Using an online whiteboard promotes collaboration and enhances visual communication. It allows multiple users to work together, regardless of physical location. It's an effective tool for brainstorming, teaching, project planning, and illustrating complex concepts.

Can I use an online whiteboard for remote teaching?

Yes, an online whiteboard is an excellent tool for remote teaching. Educators can use it to explain concepts, solve math problems, or create interactive lessons. Students can participate actively, ask questions, and engage more interactively and dynamically with the material.

Can I save and share whiteboard content?

Absolutely! Online whiteboards usually offer features to save and share the content created during a session. You can save your whiteboard as an image or PDF file, which can be easily shared via email, messaging apps, or uploaded to cloud storage platforms for future reference and collaboration.

Can I use an online whiteboard for business meetings?

Yes, an online whiteboard is a valuable tool for business meetings. It allows teams to brainstorm ideas, visualize workflows, and collaborate on real-time projects. It's beneficial for remote teams or when participants are geographically dispersed.

Are online whiteboards compatible with different devices?

Most online whiteboard platforms are designed to be compatible with various devices and operating systems. They can be accessed from desktop computers, laptops, tablets, and even smartphones, making it convenient for users to collaborate using their preferred devices.

Are online whiteboards secure for sensitive information?

Online whiteboard providers prioritize data security and offer features like secure connections, encryption, and user access controls. However, choosing reputable platforms and following best practices, such as using strong passwords and sharing sensitive information only with trusted participants, is essential to ensure data security.


Here is a vital fact that many people forget about – you will also need to get your hands on an efficient app that works on all the platforms you need. To all of you still wondering, you may use more than one whiteboard, as there are different teams to care for. In this regard, one would usually get one whiteboard for the design team, one for formal presentations of any kind, and lastly, one for multi-department team meetings. 

Most importantly, one should not be too hasty in picking the ideal Online Whiteboard app for the job. Under the best circumstances, the app should help you in multiple ways to stay focused on maintaining proper communication and collaboration at the very heart of your work.

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Avatar for Kaushal Malkan
You can always find me playing the piano or playing FIFA when I'm not binge-watching TV Series with pizzas. Fountainhead of TechWhoop. Life motto: The only time success comes before work is in the dictionary.