Last updated: November 3, 2025
Professional envelope printing software eliminates manual addressing, reduces errors, and streamlines mailing operations for businesses and individuals. Modern envelope printing solutions offer address management, customizable templates, barcode integration, and batch processing capabilities that significantly improve efficiency.
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Table of Contents
Key Benefits of Envelope Printing Software
- Time Efficiency: Automate address entry with saved databases and mail merge functionality
- Professional Appearance: Consistent formatting with customizable fonts, logos, and layouts
- Cost Savings: Eliminate pre-printed envelopes and reduce addressing errors
- USPS Compliance: Built-in barcode generation for Intelligent Mail and delivery optimization
- Scalability: Process single envelopes or bulk mailings with equal ease
Top Envelope Printing Software Solutions
1. Microsoft Office (Word)
The industry-standard office suite includes robust envelope printing capabilities integrated into Microsoft Word. Access envelope features through the Mailings tab, where you can configure delivery and return addresses, select from standard envelope sizes, and customize fonts and positioning.
Key Features:
- Mail merge integration for bulk envelope printing
- USPS-compliant formatting options
- Extensive customization with fonts, colors, and graphics
- Integration with Outlook contacts and Excel databases
Best For: Businesses already using Microsoft 365 subscriptions seeking integrated solutions
Availability: Windows, macOS | Subscription-based
2. LibreOffice Writer
Open-source alternative to Microsoft Office with comprehensive envelope printing functionality. Access envelope creation through Insert > Envelope, where you can specify addresses, select envelope formats, and customize appearance with complete typography control.
Key Features:
- Multiple envelope size presets and custom dimensions
- Address database integration
- Free and open-source with no licensing costs
- Cross-platform compatibility
Best For: Budget-conscious users and organizations preferring open-source solutions
Availability: Windows, macOS, Linux | Free
3. Apache OpenOffice Writer
Community-driven office suite offering envelope printing through a straightforward interface. Navigate to Insert > Envelope to access configuration options for addresses, formats, and printer settings.
Key Features:
- Standard envelope size templates (DL, C4, C5, C6, etc.)
- Printer feed orientation configuration
- Address formatting and alignment tools
- No-cost office productivity suite
Best For: Users seeking Microsoft Office alternatives without subscription fees
Availability: Windows, macOS, Linux | Free
4. EnvelopePrint Pro
Dedicated envelope printing application designed for high-volume mailing operations. Features advanced address book management, barcode generation, and template customization for professional results.
Key Features:
- Comprehensive address database with import/export capabilities
- USPS Intelligent Mail Barcode (IMb) generation
- Custom template designer with logo and graphics support
- Batch printing with mail merge functionality
- Support for specialty envelope sizes
Best For: Small to medium businesses with regular mailing requirements
Availability: Windows | Paid (Free trial available)
5. Quick Envelopes
User-friendly envelope printing software offering over 25 pre-designed templates and extensive customization options. Features live preview capabilities to verify layout before printing.
Key Features:
- 25+ professional envelope templates
- Custom envelope size creation
- Font, style, and color customization for both addresses
- Real-time preview functionality
- Support for various printer types
Best For: Users prioritizing design flexibility and visual customization
Availability: Windows | Paid
6. Easy Envelopes
Streamlined envelope printing solution emphasizing simplicity without sacrificing functionality. Supports logo integration and offers flexible text formatting options.
Key Features:
- Logo and graphics integration
- Address import from external sources
- USPS barcode generation for employee mailings
- Single-envelope printing without batch processing requirements
- Straightforward interface for quick setup
Best For: Individuals and small offices with occasional mailing needs
Availability: Windows | Paid
7. Envelope Printer by SSuite Office
Portable envelope printing application with no installation required. Features integrated address book and preview functionality for verification before printing.
Key Features:
- Portable application requiring no installation
- Built-in address book with save functionality
- Print preview for layout verification
- Support for greeting cards and informal mailings
- User-friendly interface
Best For: Mobile professionals and users requiring portable solutions
Availability: Windows | Free
8. Tweaking Envelope Printer
A versatile, free envelope printing tool offering robust creative control. It supports advanced customization, including image and logo placement, and saves addresses to an integrated book for reuse on formal and informal templates.
Key Features:
- Integrated Address Book: Stores addresses for one-time entry and repeat usage.
- Creative Customization: Allows extensive font formatting, image, and logo placement.
- Template Variety: Includes templates for both formal and informal designs.
Best For: Users seeking full creative control over their envelope’s appearance at no cost.
Availability: Windows | Free
9. Envelomat
Advanced envelope printing solution supporting international formats and multiple file import types. Includes built-in templates and filtering-enabled address book for efficient contact management.
Key Features:
- International address format support
- Import from XML, CSV, TXT, DBF, FDB, MDF, MDA, GDB, and DB formats
- Built-in template library
- Address book with advanced filtering
- Letter and label printing capabilities
Best For: International businesses and organizations with diverse format requirements
Availability: Windows | Paid
10. PrintEnvelope
A feature-rich application that follows a freemium model. The free version covers core printing functions, while the paid tier unlocks advanced customization and image/logo insertion capabilities.
Key Features:
- Customizable font size, style, and effects
- Adjustable alignment and paper size options
- Image insertion (premium version)
- Multiple envelope format support
- Straightforward interface
Best For: Users who want to evaluate core functionality for free before upgrading for advanced design features.
Availability: Windows | Freemium
11. Duckware Print Envelope
Intelligent envelope printing software with automatic address book filtering during data entry. Displays relevant saved addresses as you type to accelerate envelope creation.
Key Features:
- Smart address book filtering during input
- Automatic address storage for future use
- Support for custom envelope sizes
- Ability to add new envelope dimensions
- Efficient address retrieval system
Best For: Users with extensive address databases requiring quick access
Availability: Windows | Paid
12. Dataware Envelope Printer
A rapid and highly efficient envelope solution. It supports six standard envelope sizes and focuses on quick address input with built-in options for font styling and graphic integration.
Key Features:
- Rapid address input and printing workflow
- Image and graphics support
- Multiple font style options for formal/informal appearance
- Six standard envelope size options
- Minimal interruptions during printing process
Best For: Users who prioritize speed and minimal interruption during the address and printing process.
Availability: Windows | Paid
13. EZ Envelope Printer
Comprehensive envelope printing solution featuring Intelligent Mail Barcode support and dual database architecture. Separates recipient and return addresses for organized management.
Key Features:
- Intelligent Mail Barcode (IMb) integration
- Separate databases for recipient and return addresses
- Logo and image support
- Custom message placement capabilities
- Hard drive backup functionality for data protection
Best For: Businesses requiring USPS barcode compliance and organized address management
Availability: Windows | Free
14. goEnvelope
Web-based envelope printing solution requiring no software installation. Generates PDF output for printing on any device with barcode integration for recognized addresses.
Key Features:
- No installation required – works in web browsers
- PDF generation for multi-device compatibility
- Automatic barcode addition for valid addresses
- Save and reuse PDF files
- Cross-device accessibility (desktop, tablet, mobile)
Best For: Users preferring browser-based solutions and multi-device access
Availability: Web-based | Free
Selection Criteria for Envelope Printing Software
Volume Requirements
- Low Volume (< 50/month): Free solutions like LibreOffice or goEnvelope
- Medium Volume (50-500/month): Dedicated software like Easy Envelopes or Quick Envelopes
- High Volume (> 500/month): Enterprise solutions with mail merge and database integration
Essential Features
- Address Book Management: Database storage and retrieval of frequently used addresses
- Mail Merge Capability: Bulk envelope printing from external data sources
- Barcode Generation: USPS Intelligent Mail Barcode for postal discounts
- Customization Options: Font control, logo placement, and template creation
- Format Support: Standard sizes (DL, #10, 9×12, etc.) and custom dimensions
Technical Considerations
- Operating System Compatibility: Ensure software supports your platform (Windows, macOS, Linux)
- Printer Support: Verify compatibility with your printer model and envelope feed method
- Import/Export Capabilities: Check supported file formats for address lists
- Backup Options: Data protection for address databases and templates
Setup Guide: Printing Envelopes in OpenOffice Writer
- Launch OpenOffice Writer and create a new document
- Access Envelope Tool: Navigate to Insert > Envelope
- Enter Addresses:
- Input recipient address in the Envelope tab
- Add return address if desired
- Configure Format:
- Select Format tab
- Choose envelope size (e.g., DL, #10, C5)
- Set custom dimensions if needed
- Printer Settings:
- Access Printer tab
- Select feed orientation matching your printer
- Click Setup to configure printer-specific options
- Preview and Print: Review layout before sending to printer
FAQs
What is envelope printing software?
Envelope printing software automates the process of addressing envelopes by managing recipient and sender information, formatting addresses according to postal standards, and sending properly formatted output to printers. These applications eliminate manual handwriting and reduce addressing errors.
Can I print envelopes with Microsoft Word?
Yes, Microsoft Word includes comprehensive envelope printing functionality. Access it through Mailings > Envelopes, where you can input addresses, select envelope sizes, customize formatting, and integrate with mail merge for bulk printing from Excel or Outlook contacts.
What envelope sizes are supported by printing software?
Most envelope printing software supports standard sizes including #10 Business (4.125″ x 9.5″), DL (110mm x 220mm), C5 (162mm x 229mm), C6 (114mm x 162mm), and 9×12 catalog envelopes. Advanced software allows custom dimension specification for specialty envelopes.
How do I print multiple envelopes at once?
Use mail merge functionality to print multiple envelopes from a data source. In Microsoft Word, create a mail merge document under Mailings > Start Mail Merge > Envelopes, connect to your address list (Excel, CSV, or database), and complete the merge to generate batch envelopes.
Do I need special printers for envelope printing?
No, most modern inkjet and laser printers support envelope printing through manual or automatic feed trays. Consult your printer manual for envelope orientation and feed method. High-volume operations may benefit from printers with dedicated envelope feeders.
Can envelope printing software add barcodes?
Professional envelope printing software often includes USPS Intelligent Mail Barcode (IMb) generation. These barcodes enable mail tracking and may qualify for postal discounts. Software like EZ Envelope Printer and EnvelopePrint Pro include this functionality.
Is it possible to add logos and graphics to envelopes?
Yes, most envelope printing software supports logo and graphic insertion. Position company logos in return address areas or add decorative elements to create branded envelopes. Image support varies by software—verify capabilities before purchasing.
What file formats can I import addresses from?
Common import formats include CSV (Comma-Separated Values), TXT (Plain Text), Excel (XLSX/XLS), XML, and various database formats (DBF, MDB). Advanced software like Envelomat supports specialized formats including FDB, GDB, and MDF files.
Are there free envelope printing solutions?
Yes, several free options exist: LibreOffice Writer, Apache OpenOffice Writer, goEnvelope (web-based), SSuite Envelope Printer, and Tweaking Envelope Printer. These provide core functionality suitable for personal use and small-scale operations.
Can I use envelope printing software on Mac?
Cross-platform options include Microsoft Office, LibreOffice, and Apache OpenOffice, all supporting macOS. Web-based solutions like goEnvelope work on any operating system with a web browser. Verify platform compatibility before downloading Windows-specific applications.
Conclusion
Selecting appropriate envelope printing software depends on volume requirements, budget constraints, and feature needs. Free solutions like LibreOffice Writer suit occasional users, while dedicated applications such as EnvelopePrint Pro serve high-volume business operations requiring advanced features like barcode generation and mail merge.
Evaluate software based on address book capabilities, customization options, USPS compliance features, and compatibility with your existing systems. Most solutions offer trial versions or free tiers—test before committing to ensure the software meets your specific requirements.
Modern envelope printing software transforms a time-consuming manual process into an efficient, professional operation that enhances your organization’s communication capabilities while reducing costs and errors.
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