How To Sort Gmail By Sender, Subject, Size And Labels

Released on the seventh of July 2007, Gmail is an advertising-supported online secure email service programmed by Google. In the day and era when Yahoo mail and Microsoft’s very own Hotmail used to rule the email domain, Gmail brought the fight to them by initially providing one gigabyte of free storage. Thus you must learn how to Sort Gmail easily. Also, You can increase productivity by using these Gmail tools.

Gmail Log In
Gmail Log In

Soon with time, Gmail became the number one email provider recommended by the public and by various tech gurus. Currently offering a decent fifteen gigabytes of storage, internet consumers who sign up can welcome emails up to fifty megabytes and send emails with the apt size of twenty-five megabytes, which includes various attachments.

If the user is trying to send a media larger than the allocated size, they can aptly insert files from Google Drive into the email. Gmail became the number one go-to email service due to the specialized filtration system they have in place.

This very system also came under criticism by lawyers due to the fear that Google would retain data and also simplify third-party organizations to watch over your emails. Irrespective, the system is praised for automatically filtering emails by scanning them for malware or spam.

This technique of filtration is also used to add subjective advertisements adjacent to your emails. But in June of 2017 Gmail removed the advertising feature of the filter and instead relies on the user usage of their various services. Wanted to Know How To Convert MBOX To EML By Manual And Automatic Batch Methods? Click here!

See Also: How To Change And Recover Gmail Password | Easy Ways

What Is Sort In Gmail?

The scanning system still exists within Gmail, protecting various users from unusual or weird emails which portray or display sensitive messages. Even though it provides excellent protection, it is not suitable or even adequate for organizing emails according to the subject, sender, size, and label.

Without the scanning system too, Gmail automatically sorts emails by the chronology of dates. This in turn isn’t a great way to organize emails especially when the user is bombarded with messages. So let’s have a look at how to sort Gmail by the sender, subject, size, and labels.

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How To Sort Gmail

Follow these simple steps to sort Gmail:

Sort Gmail By size

If the user wants to sort by size then, unfortunately, there is no inbuilt feature that will sort Gmail in that manner. To achieve this type of arrangement of emails, the user will have to use an email client.

An email client or a mail user agent (MUA) is defined as software that falls into the category of groupware which is utilized to gain access and to regulate one’s emails.

The most recommended email client for Windows is Microsoft’s very own Outlook. Packing many features like a contact manager, calendar, task manager, and a journal, Outlook has pleased the consumers and tech gurus since its creation.

Various other email clients like Outlook will have the option to import emails and to sort emails in term of size.

Learn how to fix Outlook not opening errors by clicking here.

Sort Gmail By subject

The possibility to sort Gmail by subject is nearly impossible without the help of an email client. Irrespective, you can still search emails of a particular subject by using precise search techniques.

The searching processes may improve if the user may search the words entitled in the mail.

See Also: Top 7 Gmail Extensions and Add Ons to Use in 2021

To access this ability, the user should click on the drop-down menu in the search bar. It will allow the user to search and sort mails in various sections of Gmail like inbox, trash, spam, etc.

Gmail Search Bar
Gmail Search Bar

The fourth option in the dialog box categorizes as a subject. Through this parameter, the user can narrow down the search in a more accurate manner using the keywords.

To even further increase the efficiency of the search, the user could enter what kind of words would be present in the email. All these options used in a particular manner will help you efficiently and efficiently sort by subject.

There are other ways that can also help you to achieve the required results, but we found out that this is the easiest and most effective way as one doesn’t have to know scripts or codes to execute this.

By The Sender

There are many ways the user can sort Gmail by the sender. The most comfortable and efficient way of achieving this arrangement is by efficiently utilizing your inbox in Gmail.

To sort Gmail by the sender, the user must primarily log into his or her inbox. After accessing the Inbox, one may hover the cursor over the emails they wish to view.

Once the cursor has floated over a particular email for a concise period, a pop-up box will appear. After which the user must click on the underlined hyperlink aptly named email.

Here, you cannot sort emails by default as Gmail is unaltered. Hence, Gmail makes it the fastest method to access emails sent by one person.

See Also: How to Change Gmail Password | Top 4 Easy Ways

Sort Gmail By Labels

Sorting labels in Gmail is quite easy. The app or the software has an inbuilt label system that one may use for dragging and dropping.

Here, the user has a choice to hide labels. Earlier, Gmail couldn’t execute this manually. However, the updates brought by Gmail now sort the emails into categories like social, promotional, updates, and forums.


These were some of the easiest ways to sort out your Gmail account. Hopefully, this article was useful for you.

Bonus Tip: Check out what is IP warming is to get the best benefits out of Gmail.

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Avatar for Kaushal Malkan
You can always find me playing the piano or playing FIFA when I'm not binge-watching TV Series with pizzas. Fountainhead of TechWhoop. Life motto: The only time success comes before work is in the dictionary.